01
Documents are there — clarity isn't Invoices are uploaded, but what really happens with materials on the object stays unclear.
Order, not chaos Your entire operational contour —
Your entire operational contour —
under control
Objects, materials, documents and reports — without ten Excel files and endless email chains. The system adapts to the role, not the other way around.
14-day test drive — all features, set up in a day.
Object working contour APRIL 2026
Residential / Block V
● Documents in progressTotal
26
documents this period
In review
4
awaiting check
Approved
22
passed control
Overdue
2
need attention
DOCUMENT STATUS COMMENT
PMP-203 In review awaiting signature
Invoice №184 Approved passed control
Waybill 12.04 Overdue resubmit for approval
On site, money leaks aren't only in volumes. Often — in mess.
When documents, inflow, norms, remainders and actuals on the object live separately, the manager sees the picture too late. Usually when the problem already cost money.
02
Inflow says one thing, actuals another Delivery went through, then manual checks and guessing where numbers diverged.
03
Remainders are counted too late When remainders are manual, the manager sees them after the decision was needed.
04
Document line errors caught late A wrong row travels further in the process and becomes extra manual work.
05
Shortage surfaces at a bad moment The gap becomes visible on site, not in advance when it could be handled calmly.
06
No single report that's trusted Everyone has their own numbers. A manager needs one working source of truth.
What the manager sees
One working contour — the whole object in numbers
Four KPIs are enough for a manager to understand the state of the object in seconds.
Documents
26 4 lines waiting for checkMaterial inflow
€128,460 for the current periodDiscrepancies
8 reconciliation neededShortage
3 decision required How it works
Five steps from document to final report
Recognized documents
List of recognized documents
Upload & recognize
7 documents
| FILE | SUPPLIER | STATUS | DATE |
|---|---|---|---|
| ▤ №V6667001497 | WOODCOTE GROUP a.s. | recognized | 10.04.2026 |
| ▤ №501052312 | WOODCOTE GROUP a.s. | recognized | 10.04.2026 |
| ▤ №INV-2026-445 | NN-Stavba s.r.o. | recognized | 09.04.2026 |
| ▤ №KM-09/26 | STAVMAT EU a.s. | recognized | 08.04.2026 |
| ▤ №A7001234 | HORNBACH Slovensko | processing | 08.04.2026 |
| ▤ №TTN-04-118 | BAUHAUS s.r.o. | recognized | 07.04.2026 |
| ▤ №F-2026-0073 | KNAUF INSULATION | recognized | 07.04.2026 |
Document check
Parties ▾
SUPPLIER
WOODCOTE GROUP a.s.
Vajnorská 135, Bratislava
CONSIGNEE
NN-Bau Slovensko s.r.o.
Bratislavská cesta 4303
CUSTOMER
NN-Bau Slovensko s.r.o.
Bratislavská cesta 4303
Totals ▾
Base: 1 178,69
VAT: 38,14
Total due: 1 216,83
Positions ▾
| № | ITEM | QTY | AMOUNT |
|---|---|---|---|
| 1 | BEK CW profile 75 | 480 m | 456.96 |
| 2 | UA profile 75×40 | 36 m | 120.53 |
| 3 | Finishing profile | 300 m | 59.94 |
| 4 | BEK UD profile 28 | 240 m | 98.88 |
| 5 | HILTI Screw 3.5×55 | 2 pk | 40.11 |
| 6 | EXTHERM Sealant | 6 pc | 20.49 |
Document log
All inventory documents
New transfer
Export Excel
Type ▾
Site ▾
Period ▾
Status ▾
| NUMBER | TYPE | DATE | SITE | AMOUNT | STATUS |
|---|---|---|---|---|---|
| ORT-2026-00005 | Return | 08.04.26 | Office Ruž… | 24.34 | Verified |
| ISS-2026-00004 | Issue | 08.04.26 | Petrža Renov. | 0.16 | Verified |
| AI-1-cd4bdfd8 | Income | 07.04.26 | — | 175.00 | Verified |
| OI-1-cd4bdfd8 | Issue | 07.04.26 | Office Ruž… | 175.00 | Verified |
| ORT-2026-00003 | Return | 07.04.26 | Office Ruž… | 6.37 | Verified |
| ISS-2026-00002 | Issue | 06.04.26 | Petrža Renov. | 42.80 | Verified |
| AI-2-ab2c3d4e | Income | 06.04.26 | — | 92.50 | Verified |
Material stock
| NAME | UNIT | IN | USED | STOCK |
|---|---|---|---|---|
| BEK Insulation disc TIT 60 | pc | 400.00 | 1.00 | 390.00 |
| BEK TX Drywall screw | pc | 23.00 | 0.00 | 23.00 |
| FIBRAN XPS ETICS GF-I 30 | m | 30.00 | 0.00 | 30.00 |
| KNAUF GKB 12.5×1200×2000 | m | 280.80 | 0.00 | 280.80 |
| RIGIPS MA AA(DF) | m | 96.00 | 0.00 | 96.00 |
| EXTHERM PVC corner guard | m | 100.00 | 0.00 | 100.00 |
| Woodcote XPS ETICS GF-I 50 | m | 59.75 | 0.00 | 59.75 |
| KNAUF returnable pallet | pc | 3.00 | 0.00 | 3.00 |
Reconciliation report
Plan vs. actual material costs
Build report
Year 2026
Month 04
PURCHASED
44.00
PLAN
2.00
ACTUAL
45.00
SHORTAGE
2.00
OVERSPEND
45.00
DOCUMENTS
7
⚠ Top 4 materials — shortage
Woodcote XPS ETICS GF-I
1.00
BEK Insulation disc
1.00
KNAUF GKB 12.5mm
0.80
FIBRAN XPS 30mm
0.50
Invoices, delivery notes and contracts live in one place, tied to object and period.
Every document line is checked and mapped to a material and norms.
Material inflow is reconciled with documents; discrepancies are visible immediately.
Remainders recalculate after every operation — no manual inventory.
One report the manager trusts — materials, movements, deviations and outcome.
What's inside the system
Six modules — one working contour
Each module is not an icon but a live interface. See what you'll actually use every day.
Bill of quantities
Line-by-line estimate of every material — no Excel spreadsheets.
MaterialNormRequired
Concrete C25/30 2.4 m³/wall 38.4 m³
Rebar ⌀12 mm 85 kg/m³ 3 264 kg
Brick 250×120×65 400 pc/m² 12 800 pc
Cement M500 320 kg/m³ 12 288 kg
Object total 128 460 €
4 materials
126% vs norms
0 deviations
Shortage report
Instant list — what's out, what's low. One click — purchase request.
Cement M500 −120 kg
Concrete C25 +840 l
Rebar ⌀12 −45 kg
Bricks +2 400 pc
Plaster mix +400 kg
Paint PU-150 −18 l
Site material flow
Materials travel a chain: delivery → acceptance → stock → in use.
Delivery 17
→ Acceptance 15
→ Stock 42
→ In use 31
17 deliveries in April
105 items in contour
26 documents signed
Last acceptance: Cement M500 · 2 t 11:40
Unified document register
Delivery notes, work acceptances, invoices — in one register. Export to PDF / Excel.
OK
Delivery note
PDF · signed
OK
Work acceptance
PDF · signed
Invoice
PDF / XML
What's on site today
14:32 Site manager accepted delivery M500 · 2 t
11:40 Procurement closed shortage Rebar ⌀12
09:15 Director approved BoQ for Block V
08:02 System generated documents automatically
On-site stock
Real numbers, not Excel guesses. Red — needs ordering, green — buffer available.
Concrete C25/30 12.4 m³
Rebar ⌀12 mm 845 kg
Cement M500 120 kg
Bricks 3 280 pc
Plaster mix 64 kg
Everything wired into one contour
Object → BoQ → Stock → Documents → Report
Pricing
Transparent price. Setup is a separate line.
Setup and launch
from €150
Price depends on the number of objects, document structure, and the required accounting logic.
- launch tailored to your objects, materials, and periods
- rules for processing documents and spreadsheets
- setup of structures, norms, and material allocation
- preparation of the first working report
Monthly support
from €180/mo
The system adapts to changes in your work — it does not stay frozen at launch.
- user support and prompt fixes
- adaptation to new documents, suppliers, and formats
- adjustments to calculation logic and reports
- system evolution as the company grows
What you get at the start
by agreement
Before launch, you see not a promise — but a result on your own data.
- example of the result on your documents and Excel
- transparent flow: inflow, outflow, remainders, deviations
- setup tailored to your accounting process, not someone else's template
- clear view of overruns, shortages, and losses per object
FAQ
Frequently asked questions
01 How long does onboarding take?
Standard setup is ready within a few days. Deeper tuning is negotiated separately.
02 Can we import our legacy data?
Yes — documents and materials can be imported from Excel and major accounting systems.
03 Where is data stored?
EU (Frankfurt). Encrypted at rest and in transit. Daily backups.
04 Integrations with other software?
Available via API on the Custom plan. Start/Standard include ready imports and exports.
05 What if our processes don't fit the standard?
That's exactly what Custom is for — we tune the system to your real processes.
06 What support do you provide?
Start — email. Standard — email + quick turnaround. Custom — dedicated manager.
Next step
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